Work and play where you live!

Blakely & Associates is a full-service direct marketing agency located in Aurora, Ontario, Canada. We specialize in fundraising for a wide variety of not-for-profit clients spanning the healthcare field, the arts, developing world relief, overseas causes, environmental, education, etc. We offer numerous direct response services including; direct mail, writing and creative, analytics and research, as well as donor base management. We are passionate about our clients' causes and are looking for other passionate and talented individuals to join our growing team.

Positions available

Executive Assistant/Receptionist
Location: Aurora, Ontario

Responsibilities

Blakely & Associates Inc. is a full-service direct response marketing agency. We have helped not-for-profit clients achieve their fundraising goals for over 17 years. We have a talented team that can grow clients' programs and exceed expectations. Together with our partners, we bring a wealth of experience to the table that helps them build lifelong and meaningful relationships with their donors. We are seeking a highly competent and seasoned Executive Assistant/Receptionist to provide support services for the Leadership Team and perform daily Reception duties within the company.

• Greets visitors/clients, handles incoming calls and arranges courier deliveries/shipments
• Makes travel/accommodation/meeting/hospitality arrangements
• Prepares correspondence, presentations, emails and reports
• Coordinates, organizes and distributes proposals, presentations, promotional materials and related print documents
• Distributes company mail and maintains office files/databases
• Prepares trade show/conference materials and records registrants
• Prepares agendas, takes minutes at staff meetings and distributes results
• Completes bank deposits, maintains petty cash and mails accounting documents
• Coordinates company moves, maintains office equipment, tracks office supplies/inventory and liaises with the Property Manager
• Provides support services on campaigns and special direct marketing projects, as required
• Coordinates and organizes company social events
• Provides support services to staff within other departments with overflow work, as needed
• Maintains the company lunch room ensuring cleanliness and equipment is in good working order

Qualifications

• College diploma (i.e. Business Administration) and a minimum of 10 years' related support services experience or equivalent combination of education and experience
• Knowledge of the direct marketing industry an asset
• Excellent written and verbal interpersonal communication skills
• Demonstrated customer-service ability, both internal and external, to ensure client satisfaction
• Ability to multi-task, work with details, meet deadlines and work under pressure
• Good knowledge of MS (Word, Excel, PowerPoint and Outlook) including databases
• High standards of ethics and confidentiality to handle confidential information and material
• Ability to work as a member of a team
• Ability to work flexible hours, when necessary

If interested, please email a cover letter and resume to info@blakelyassociates.com no later Novemeber 4, 2011. Only those resumes/candidates of interest will be responded to. Thank you.

Think Different. Think Blakely. And you will be glad you did.